Store contracts, payslips, right-to-work evidence, certifications and more — per employee, securely encrypted, accessible anywhere. Missing document flags alert you before an inspection. Retention periods tracked automatically.
Every employee gets their own secure folder. Upload contracts, payslips, right-to-work evidence, certifications and any other document — all in one indexed, searchable location.
KornerIQ tracks required documents against each employee profile and flags missing items — so you know before an inspection, not during one.
Documents are encrypted at rest and in transit. Role-based access control means only authorised staff can view each employee records. Full audit trail of every access and modification.
UK employment law requires different documents to be kept for different lengths of time. KornerIQ tracks the required retention period for each document type and flags when review or deletion is due.
Upload payslips digitally. Employees access their own payslips without you needing to email them — reducing admin and keeping records in one place.
Find any document in seconds by employee name or document type. Every access and change is logged — so you always know who viewed or modified a record.
UK employment law requires employers to keep different documents for different lengths of time. Keeping records for too short a period creates legal exposure; keeping them too long is a UK GDPR breach. KornerIQ tracks all retention periods automatically.
| Document type | Minimum retention | Legal basis |
|---|---|---|
| Right-to-work check evidence | Employment + 2 years | Immigration Act 2006 |
| Employment contract | Employment + 6 years | Limitation Act 1980 |
| Payslips / PAYE records | 3 years from tax year end | HMRC |
| Pension / auto-enrolment records | 6 years | Pensions Act 2008 |
| Disciplinary / grievance records | Employment + 6 years | Employment tribunal limits |
| Training certificates | Employment + 3 years | Best practice |
| Accident book entries | 3 years from entry | RIDDOR |
UK employers must keep employment contracts (duration + 6 years), right-to-work check evidence (duration + 2 years), payslips (3 years), pension records (6 years), and disciplinary records (duration + 6 years). KornerIQ tracks retention periods for each document type.
Yes. All documents are encrypted at rest and in transit. Role-based access controls prevent unauthorised access. A full audit trail records every access and change — meeting UK GDPR security requirements.
Right-to-work evidence must be kept for the duration of employment plus 2 years. This applies to every employee regardless of how long they worked — even a one-day trial requires 2 years of post-employment retention.
Yes. Employees can be granted access to view their own payslips and personal records, without accessing other employees files. This supports Subject Access Request compliance under UK GDPR.
KornerIQ accepts PDF, JPEG, PNG and Word document uploads — covering all major employment document formats including scanned passports, signed contracts, payslip PDFs and training certificates.
14-day free trial · No credit card required · Setup in under 10 minutes
Start your free trial →