KornerIQ logs your share code checks, tracks visa expiry dates, and sends automatic reminders before any worker's permission expires — so you always have a statutory excuse and never face a £60,000 penalty.
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Every UK employer is legally required to check that their workers have the right to work in the United Kingdom before employment begins — and to conduct follow-up checks whenever that right is time-limited. Failure to do so leaves the business liable for a civil penalty of up to £60,000 per illegal worker, increased from £20,000 in January 2024.
Right-to-work check software helps businesses manage this process systematically. Instead of tracking check dates and visa expiry deadlines in spreadsheets or paper files, a dedicated tool records every check, stores the evidence, and sends automatic alerts before any permission is due to expire.
KornerIQ is built specifically for UK small businesses — corner shops, newsagents, convenience stores, cafés, off-licences, pharmacies and multi-site retailers — that need a simple, affordable way to stay compliant without the overhead of enterprise HR software.
Record share code results, document types and check dates per employee. Timestamped and tamper-evident. Export as PDF for any inspection.
Get notified 90, 60, 30 and 7 days before any worker's visa or permission expires. Never miss a follow-up re-check again.
Every check logged with date, result and who conducted it — ready for a Home Office inspection at any time, with no manual preparation.
See compliance status across every location at a glance. Red/amber/green per store, per employee — instantly know where action is needed.
Attach share code screenshots and document copies directly to each employee's record. Secure, searchable and accessible from any device.
Generate right-to-work reports as PDF or CSV — ready for auditors, accountants, franchise head office or a Home Office visit.
A single missed right-to-work re-check removes your statutory excuse. KornerIQ makes sure it never happens — automatic alerts at 90, 60, 30 and 7 days before every expiry date.
KornerIQ works alongside the Home Office checking service — it does not replace it.
You still use the Home Office service at gov.uk/view-right-to-work to verify the worker's right to work — KornerIQ does not replace this step. Enter the worker's 9-character share code and date of birth, and the Home Office confirms their status in seconds.
After the check, open KornerIQ and record the result against the employee's profile. Enter the check date, the outcome (confirmed / not confirmed), the document type (share code, passport, BRP), and — critically — the expiry date if the worker has a time-limited right to work.
From that point, KornerIQ monitors every expiry date automatically. At 90, 60, 30 and 7 days before any permission expires, you receive an alert — giving you plenty of time to ask the worker for a new share code and complete the follow-up check before the deadline.
Every check is stored with a timestamp, the result, and who conducted it. If the Home Office or HMRC visits, you can produce a complete compliance report in under a minute — demonstrating your statutory excuse for every worker, past and present.
KornerIQ is designed for UK small and medium businesses that employ staff with overseas immigration status — and need a reliable, auditable way to manage compliance without a dedicated HR team.
Read our complete guide — what they are, how to conduct them, which documents to accept, and what to do when a share code expires.
No — you still visit gov.uk/view-right-to-work to run the actual check. KornerIQ records the result, stores the evidence screenshot, and manages all follow-up reminders automatically.
From January 2024, the maximum civil penalty is £60,000 per illegal worker. The penalty is reduced — or eliminated — if you can demonstrate a valid check was completed and documented before employment started.
Yes — right-to-work checks are mandatory for all employees regardless of nationality. For British and Irish citizens you can accept a valid passport. For overseas workers, you must use the online share code service.
When you log a right-to-work check for a worker with time-limited status, you enter the expiry date. KornerIQ then sends you automatic alerts at 90, 60, 30 and 7 days before that date.
If a worker has pre-settled status, a visa, or any time-limited permission to work, you must conduct a re-check before it expires. KornerIQ automates these reminders so nothing slips through the cracks.
Yes. The Growth plan supports unlimited locations with a multi-site compliance dashboard — see the status of every site at a glance, useful for multi-location retailers and franchise operators.
All data is encrypted in transit and at rest. KornerIQ uses row-level security so your employee records are never accessible to other businesses. We act as your data processor under UK GDPR.
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